Administrative Manual on University Volunteers

This manual supplements the University’s policy on Volunteers (VI.B.2). Please refer specific questions to the appropriate contacts listed in the policy.Table of ContentsAssessment of Volunteer Services to be ProvidedProhibited Volunteer ServicesServices Not Requiring a Volunteer AgreementServices Requiring a Volunteer AgreementScreening VolunteersVolunteer Registration and VerificationNon-U.S. Citizens as VolunteersMinors as VolunteersChecking the Dru Sjodin National Sex Offender Public WebsiteChecking the Indiana Sex and Violent Offender RegistryVerification of a MatchVolunteer AgreementsAdditional Background ScreeningReimbursement of ExpensesAnnual Reports

Appendix A — Sample Volunteer Registration Form (Word)

Appendix B — Sample Consent to Volunteer Form (Word)

Appendix C — Sample Volunteer Agreement and Release (Word)Assessment of Volunteer Services to be Provided Departments/units are advised to consider the following questions prior to enlisting the services of a Volunteer.Is the task clear enough to be understood?Are duties and responsibilities clear?What resources are available for this assignment?Who will be the advisor or supervisor for the Volunteer?How long will the Volunteer position last?What qualifications are required?What are the benefits to the Volunteer?What are the expectations from this position?The following lists are intended to serve as a guide to departments/units when assessing the services a Volunteer may be expected to provide and are not considered comprehensive or exhaustive. Departments/units must consult with Human Resources with regard to specific tasks or activities to determine their appropriateness.Prohibited Volunteer ServicesAny work that displaces paid work performed by an employee or contractor of the University or any work that does not meet the definition of volunteer work according to the U.S. Department of Labor.Volunteers may not perform any service that places the Volunteer, the University or the community in substantial risk, including:

Student Support Volunteer

Scope of Work: The Student Support Volunteer will help refugee students in Salt Lake City area navigate their remote, online school work by providing basic academic and tech support for grades K-12th. Please note that this is an in-person opportunity, depending on the specific needs of the matched student. Volunteers will be matched with a student and/or family with kids who need help with their online classes and asked to meet regularly with the student/family to troubleshoot barriers to accessing online classwork. This position is in-person. The position has specific COVID19 procedures and policies in place that must be followed to ensure the safety of all clients, staff, and volunteers.

Responsibilities:Provide weekly tutoring and tech support for students who are disproportionately impacted by distance learning, support will be provided in-person.Uphold firm safety guidelines to promote health and wellbeing of clients, staff, and volunteersCommunicate with the IRC Education Team on a weekly basis on student progress and challenges experienced

Requirements:Able to commit to at least one shift (around 1-2 hrs.) per week on a consistent basisAble to commit to a minimum of 3 months.Adhere to IRC volunteer and workplace policies, including confidentiality policies and respect for family experiencesPatient, flexible, and reliableAble to communicate effectively and clearly in English, knowledge of any of the following languages is a plus: Kinyarwanda, Kiswahili, Rohingya, Dari/Farsi/Pashto, Spanish, Vietnamese and ArabicCOVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires all volunteers who are interested in providing in-person support for our work to furnish proof of vaccination against COVID-19 in order to be onboarded for the position. If proof of vaccine cannot be provided, volunteers may still apply for virtual-only roles.

Volunteer Services

As a member of the MIAA and NCAA Division III associations, Hope College sponsors 22 varsity sports for men and women. The college is home to the 2022 NCAA Division III National Championship women’s basketball team.

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