How to Install QuickBooks Desktop Pro

QuickBooks Desktop

QuickBooks Desktop Pro is one of the world’s most popular accounting software applications. Developed by Intuit Inc., it provides small to medium-sized businesses with a robust and comprehensive financial management solution. This software aids in managing expenses, creating invoices, generating reports, and performing various other accounting tasks easily.

Install it on your computer before you can start using QuickBooks Desktop Pro. This article will guide you through the step-by-step process of installing QuickBooks Desktop Pro.

System Requirements:

Before you start the installation process, ensure that your computer meets the minimum system requirements for QuickBooks Desktop Pro:

  • Operating System: Windows 8.1, or Windows 10, all editions including 64-bit, natively installed
  • Processor: 2.4 GHz minimum
  • RAM: 4 GB minimum, 8GB recommended
  • Disk space: 2.5 GB of disk space (additional required for data files)
  • Screen resolution: 1280×1024 or higher with up to 2 extended monitors
  • Internet connection for updates and QuickBooks services

Purchase QuickBooks Desktop Pro:

If you still need to purchase QuickBooks Desktop Pro, you will need to do so before you can install it. You can purchase it directly from the Intuit website or a retail store.

Download the Installer:

After buying, you will get a link to download the QuickBooks Desktop Pro installer. You will find the installer on the DVD included in the box if you have purchased a physical copy of the software. If you have purchased it online, you will get a link to download the installer via email.

Start the Installation:

Insert the DVD into your computer’s DVD drive or click the download link received via email to start the installation process. If you are installing from a DVD, the installer should start automatically. Suppose it doesn’t navigate to your DVD drive and double-click on the ‘Setup.exe’ file. If you are installing from a downloaded file, navigate to the place where you saved the file and double-click on the ‘QuickBooks.exe’ file.

Choose Installation Type:

You will be presented with two options for installation:

  • Express Install: This is recommended for new installations or reinstalling QuickBooks. It will install the software using the default settings.
  • Custom Install: This option is recommended to customize the installation settings, install the Database Server Manager, or install QuickBooks in a location other than the default.

License and Product Numbers:

Enter the License and Product numbers. These can be found on the original packaging sticker or in the email you received after purchasing QuickBooks online.

Select Installation Location:

If you select ‘Custom Install,’ you will be prompted to select the installation folder for QuickBooks. It is recommended to use the default location unless you have a specific reason for changing it.

Install the Software:

Click ‘Next’ to start the installation process. The installer will copy the important files to your computer, which may take several minutes.

Activate QuickBooks Desktop Pro:

After the installation is complete, you will need to activate QuickBooks. Open the software and follow the on-screen steps to activate your copy of QuickBooks Desktop Pro.

Set Up Your Company File:

The final step in the installation process is to set up your company file. This is the file where all your company’s financial data will be stored. You can create a new company file or open an existing one if upgrading from a previous version of QuickBooks.

That’s it! You have successfully installed QuickBooks Desktop Pro on your computer. You can now start using it to control your business’s finances. Remember to regularly update the software for the latest features and security updates.

Frequently Asked Questions

Can I install QuickBooks Desktop Pro on a Mac?

 QuickBooks Desktop Pro is designed for Windows operating systems and cannot be installed on a Mac. If you are a Mac user, examine using QuickBooks for Mac or QuickBooks Online.

Can I install QuickBooks Desktop Pro on multiple computers?

 You can install QuickBooks Desktop Pro on up to three computers per license. Each installation will require a unique license and product number.

What is the Database Server Manager?

 The Database Server Manager is a feature that allows several users to access a company file simultaneously. It is required if you plan to set up a multi-user network.

Do I need an internet connection to use QuickBooks Desktop Pro?

 An internet connection is needed for initial setup, product updates, and to access online services such as online banking and QuickBooks Payroll. However, you can use the basic features of QuickBooks Desktop Pro without an internet connection.

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